EU AI Act Notice

Effective Date: August 1, 2024
Last Updated: May 5, 2025

Introduction: Understanding the EU AI Act and How It Affects Your Business

At intercompliance LTD (“we”, “us”, “our”), we are committed to ensuring compliance with all relevant regulations, including the European Union’s Artificial Intelligence Act (EU AI Act). This document explains what the EU AI Act is, how it might affect your business, and our approach to compliance.
The EU AI Act (Regulation (EU) 2024/1689) is the world’s first comprehensive legal framework on artificial intelligence. It establishes harmonized rules for the development, placement on the market, and use of AI systems in the European Union. The primary goal of this regulation is to ensure that AI systems used within the EU are safe, transparent, traceable, non-discriminatory, and environmentally friendly.

I. Our Commitment to Compliance

intercompliance LTD does not process customer or prospect data using artificial intelligence systems. We are committed to transparency in our operations and to keeping you informed about how we handle your data.
Should our practices change in the future, we will update this notice accordingly and ensure compliance with all applicable regulations.

II. Understanding the EU AI Act

A. Risk-Based Approach

The EU AI Act categorizes AI systems based on the level of risk they pose:
1. Unacceptable Risk (Prohibited): AI systems deemed to pose an unacceptable risk to people’s safety, livelihoods, and rights are prohibited. These include social scoring systems, manipulative AI, and certain forms of biometric identification.
2. High Risk: AI systems considered high-risk are permitted but subject to specific legal requirements. These include AI systems used in critical infrastructure, education, employment, essential private and public services, law enforcement, and border control.
3. Limited Risk: AI systems with specific transparency obligations. Users must be made aware when they are interacting with AI systems such as chatbots or when encountering deepfakes.
4. Minimal or No Risk: The vast majority of AI systems fall into this category and are subject to very limited or no obligations under the AI Act.

B. Implementation Timeline

The EU AI Act is being implemented in phases:
• February 2, 2025: Ban on prohibited AI systems takes effect
• August 2, 2025: Rules on general-purpose AI models and governance provisions become applicable
• August 2, 2026: Full application of the AI Act
• August 2, 2027: Extended transition period for high-risk AI systems integrated into regulated products

III. What This Means for Website Operators

A. General Website Operations

If your website does not utilize AI systems as defined by the EU AI Act, most provisions of the Act will not directly affect your operations. However, you should be aware of the following potential implications:
1. Transparency Requirements: If you use AI-powered chatbots or virtual assistants on your website, you must clearly inform users that they are interacting with an AI system.
2. AI-Generated Content: If your website publishes AI-generated or manipulated content (such as deepfakes), this content must be clearly and visibly labeled as such.
3. Third-Party Services: Be aware that third-party services you use may incorporate AI systems. It’s important to understand whether these services fall under the EU AI Act and what obligations may extend to you as a user of these services.

B. Our Website Operations

Our website currently does not:
• Use AI-powered chatbots or virtual assistants
• Present AI-generated content
• Use AI systems for user profiling or decision-making
• Process visitor data using AI systems
If any of these practices change, we will update this notice accordingly and implement all necessary compliance measures.

IV. Implications for B2B Companies

As a B2B company based in the EU and serving clients in both European and US markets, it’s essential to understand how the EU AI Act may affect your operations:
1. Role-Based Obligations: Different obligations apply depending on whether you are a provider (developing AI systems), deployer (using AI systems), or distributor/importer of AI systems.
2. Supply Chain Considerations: If your business partners or suppliers use AI systems that might be classified as high-risk, it’s advisable to ensure they are compliant with the EU AI Act to prevent disruptions in your supply chain.
3. Documentation and Transparency: Even if you don’t directly develop AI systems, maintaining documentation about any AI systems you use and ensuring transparency in your communications about AI usage is good practice.

V. How We Are Responding

As a company that currently does not process customer or prospect data using AI systems, our response to the EU AI Act is focused on:
1. Monitoring Developments: We continuously monitor regulatory developments related to AI to ensure ongoing compliance.
2. Regular Assessments: We regularly assess our business operations to identify any potential uses of AI that might fall under the EU AI Act.
3. Transparency: We are committed to being transparent about our data processing activities and will promptly inform our customers of any changes.
4. Risk Management: We have implemented risk assessment procedures to evaluate potential AI implementations before deployment.

VI. Resources for Further Information

For more detailed information about the EU AI Act, we recommend consulting the following resources:
• European Commission’s AI Act Information Page
• Official Text of the EU AI Act
• EU AI Offices

VII. Contact Information

If you have any questions about our compliance with the EU AI Act or our data processing practices, please contact us at:
Email: contact(at)intercompliance.net
Postal Address: See legal notice for full address details
Website: https://ai-officer.net/legal-notice/

This EU AI Act notice was last updated on May 1, 2025, and is effective as of the same date.