EU Privacy Notice

Effective Date: May 1, 2025
Last Updated: May 1, 2025

 

Introduction: Who We Are and Why We Collect Your Information

At intercompliance LTD (“we”, “us”, “our”), we care about your privacy and take the protection of your personal data seriously. This Privacy Notice explains how we collect, use, and protect personal data when you visit or interact with our website.

Personal data includes any information that can be used to identify you directly or indirectly. This Privacy Notice outlines what data we process, how we use it, and for what purposes, in accordance with applicable data protection regulations.

By visiting our website, you acknowledge that you accept the practices and policies outlined in this Privacy Notice, and you hereby consent to our collection, use, and sharing of your information as described below.

 

I. Responsible Entity

The entity responsible for data processing on this website is:

intercompliance LTD
Address can be found in our legal notice
Email: contact(at)intercompliance.net

The responsible entity (also known as the “data controller”) is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data.

 

II. How We Collect Your Data

We collect your personal data in two ways:

  1. Information you provide to us directly: This includes data you enter in an email to us or submit through forms on our website.
  2. Information collected automatically: When you visit our website, certain data is automatically collected by our IT systems and hosting provider. This is primarily technical data such as:
  • Browser type and version
  • Operating system
  • Referrer URL
  • Hostname of the accessing computer
  • Time of server request
  • IP address

This technical data is collected automatically as soon as you enter our website.

 

III. How We Use Your Data

We use your data for the following purposes:

  • To ensure the proper functioning and security of our website
  • To improve and optimize our website
  • To respond to your inquiries
  • To analyze user behavior and improve user experience
  • To comply with legal obligations

 

IV. Storage Period

We store your personal data only as long as necessary to fulfill the purposes for which it was collected. If you submit a legitimate deletion request or withdraw your consent to data processing, we will delete your data unless we have other legally permissible reasons for retaining it (such as tax or commercial retention periods). In such cases, deletion will occur after these legal requirements no longer apply.

 

V. Legal Bases for Data Processing

We process your personal data based on one or more of the following legal grounds:

  • Consent (Art. 6(1)(a) GDPR)
  • Contract fulfillment (Art. 6(1)(b) GDPR)
  • Legal obligation (Art. 6(1)(c) GDPR)
  • Legitimate interests (Art. 6(1)(f) GDPR)

When cookies or similar technologies are used, we also rely on § 25(1) TDDDG. You can withdraw your consent at any time.

 

VI. Data Protection Officer

We have appointed a data protection officer who can be contacted at:
Email: contact(at)intercompliance.net

 

VII. Recipients of Personal Data

In the course of our business activities, we may share your personal data with certain external parties. We only disclose personal data to third parties when:

  • It’s necessary for fulfilling a contract
  • We’re legally obligated to do so
  • We have a legitimate interest under Art. 6(1)(f) GDPR
  • Another legal basis permits the transfer

When using data processors, we only transfer personal data based on a valid data processing agreement. For joint processing activities, a joint processing agreement is established.

 

VIII. Your Privacy Rights

A. Right to Withdraw Consent

You can withdraw any consent you’ve given us for data processing at any time. Please note that any data processing that occurred before your withdrawal remains lawful.

B. Right to Object

You have the right to object at any time to processing based on Art. 6(1)(e) or (f) GDPR for reasons arising from your situation. This includes profiling. If you object, we will stop processing your data unless we can demonstrate compelling legitimate grounds or legal claims.
If processed for direct marketing, you may object at any time, and we will cease such processing.

C. Right to File a Complaint

If you believe that the processing of your personal data violates the GDPR, you have the right to file a complaint with a supervisory authority.

D. Right to Data Portability

You have the right to receive your data in a structured, commonly used, and machine-readable format and to transmit it to another controller where technically feasible.

E. Right to Information, Correction, and Deletion

You have the right to:

    • Request information about your personal data
    • Correct inaccurate data
    • Request deletion under applicable law

F. Right to Restriction of Processing

You may request restriction of processing in cases such as:

    • Disputing data accuracy
    • Processing is unlawful and you oppose deletion
    • We no longer need the data but you do for legal claims
    • You have objected under Art. 21(1) GDPR and evaluation is pending

When restricted, your data will only be stored unless further processing is legally allowed.

 

IX. Technical Information

A. Hosting

Our website is hosted in Germany. Data is stored on the host’s servers under a data processing agreement, based on legitimate interest or your consent.

B. Server Log Files

The web server automatically logs:

    • Browser type/version
    • Operating system
    • Referrer URL
    • Hostname
    • Time of request
    • IP address

This data is processed for technical functionality and website optimization under Art. 6(1)(f) GDPR.

C. SSL/TLS Encryption

We use SSL/TLS encryption for secure transmission. Encrypted connections are visible via “https://” and a lock icon in your browser.

 

X. Cookies

Our website may use cookies:

  • Session cookies: deleted after session ends
  • Permanent cookies: stay until deleted
  • First-party and third-party cookies

We use them based on:

  • Legitimate interest (Art. 6(1)(f) GDPR)
  • Consent (Art. 6(1)(a) GDPR and § 25(1) TDDDG)

Browser settings allow you to manage cookies. Disabling them may limit functionality.

X

We have integrated functions of the social media platform X into this website. These functions are provided by the parent company X Corp., 865 FM 1209, Building 2, Bastrop, TX 78602, USA. The branch Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland, is responsible for the data processing of individuals living outside the United States.
If the social media element has been activated, a direct connection between your device and X’s server will be established. As a result, X will receive information on your visit to this website. While you use X and the “Re-Tweet” or “Repost” function, websites you visit are linked to your X account and disclosed to other users. We must point out, that we, the providers of the website and its pages do not know anything about the content of the data transferred and the use of this information by X. For more details, please consult the X Data Privacy Declaration at: https://x.com/en/privacy

The use of this service is based on our legitimate interest in accordance with Art. 6 (1)(f) GDPR. For storing or accessing information, we use necessary cookies in accordance with the exception under § 25 (2) TDDDG. Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://gdpr.x.com/en/controller-to-controller-transfers.html

You have the option to reset your data protection settings on X under the account settings at https://x.com/settings/account

The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the US, which is intended to ensure compliance with European data protection standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data protection standards. For more information, please contact the provider under the following link: https://www.dataprivacyframework.gov/participant/2710

 

XI. Communication

A. Email Privacy

We process email data based on:

    • Legitimate interest
    • Consent
    • Contract fulfillment
    • Other legal bases

Data is kept until no longer needed or deletion is requested, unless legally required.

B. Objection to Advertising Emails

We prohibit the use of contact data for unsolicited ads and reserve legal action in such cases.

 

XII. Cookie Consent Management

If we use cookies on our website, we will implement the CCM19 Cookie Banner to manage your consent preferences. CCM19 stores a single cookie to record and save your consent choices. Legal basis: Art. 6(1)(c) GDPR. A data processing agreement is in place.

 

This EU Privacy Notice was last updated on May 1, 2025, and is effective as of the same date.